Questions raised by Raifah. Answers by Mr Gary
What app or form should we use to make the portfolio? ( I am using PowerPoint)
Think about what the user expects and the purpose of the task.
As a general rule:
Use PowerPoint for presentations, where visually engaging slides are needed.
Use Word when presenting projects that require clear written communication and structured formatting, such as reports, essays, or detailed written work.
In this instance, given that your project involves writing and presenting detailed information, I suggest you use Word as it is more suited to this type of task. Selecting the right tool not only meets the user's expectations but also helps you present your work more effectively.
What template or format standards are there?
You’ve made a good effort so far! When it comes to standards and formatting, it’s worth noting that while there may not be any strict requirements for a specific template or format, it is absolutely essential to maintain consistency throughout your work. This ensures that your piece looks clear, professional, and well-organised.
Here’s what to focus on:
- Use the same format consistently across all sections, such as font type, size, spacing, and heading styles. This helps in creating a cohesive and visually appealing document.
- Think critically: does it look clear and easy to follow for the user? Put yourself in the user's position and assess whether the structure and design of your piece lead to a smooth reading or viewing experience.
By focusing on building your own skill in designing and formatting your work, you will not only make it stand out but also develop an important professional habit. Keep up the good work and aim for clarity and consistency—you’re on the right track! Let me know if you’d like suggestions on how to further refine your format.
Should I use "we" or "I" (Like for the work I did, some everyone did it, some I did extra) or how to sound more professional? (I am using "I" now, but it sounds a bit weird and repetitive)
You’re doing well with your approach to documenting your portfolio work! When it comes to choosing whether to use I or we, it’s important to consider the nature of the work you’re presenting.
If it’s your individual work, it is absolutely fine to use I to reflect your personal contributions and thought processes—for example:
"I conducted research to identify the needs of the users."
This makes it clear that you’re taking ownership of that element of the project.
However, when discussing group work, use we to show collaboration and teamwork—for example:
"We brainstormed multiple ideas and selected the most feasible solution."
Here are a few suggestions to help you structure your writing when using "I" or "we":
Be specific about your contribution within the group—e.g.:
“Within the group, I was responsible for designing the initial mock-up of the product, while we worked together to refine the prototype.”
This highlights both your individual input and collective effort.
When reflecting on group activities, it’s useful to include phrases such as:
"As a team, we…” or "Together, we decided…” to emphasise the collaborative nature of the task.
Remember, clarity is key, so always ensure it’s obvious whether you're referring to your own contributions or group work. Keep up with your thoughtful reflections—you’re developing strong skills in documenting your process.
Another important point to keep in mind is time management. Sometimes, it’s easy to put more effort into a project than what’s expected, which can take up unnecessary time. It’s crucial to develop your time management skills to ensure you’re working efficiently.
Here’s a practical suggestion for this portfolio:
- Utilise the hard work you’ve already done. Focus on compiling the work you’ve completed so far into one Word document. Use the different sections from the community website and bring them together in a single, cohesive file.
- Once compiled, add some simple bridging words or sentences to ensure your portfolio flows smoothly from one section to the next. This will save you time while creating a polished and organised final document.
By managing your time effectively and building on the work you’ve already completed, you’ll produce a strong portfolio without overworking yourself. Keep up the great effort—you’re doing really well!